Services / Automation for coaching institutes
Coachingenquiries,demos and fees,on autopilot
WhatsApp AIAI agentsParents & studentsWe automate the work that eats a coaching institute's front desk: answering course and fee enquiries on WhatsApp, booking demo classes, sending fee reminders and keeping parents updated. Your counsellors only talk to families who are ready to decide.
Free 30-minute call · Reply within 45 minutes (Mon–Sat, 10am–8pm IST) · Malad West, Mumbai
HOW WE APPROACH IT
Admission season brings hundreds of the same questions: batch timings, fees, faculty, location, scholarship. Families who wait for a reply often enrol elsewhere. We answer instantly from your approved information, book demos, and make sure no fee reminder or parent update depends on someone remembering.
Your dataHuman in the loopNo AI slopWho it is for
THIS IS FOR YOU IF
Coaching classes for school boards, JEE, NEET and competitive exams with heavy admission-season enquiries
Academies and training institutes selling courses to working adults
Institutes with several branches that need enquiries routed to the right centre
Owners who want fee collection and attendance updates sent without manual follow-up
What you get
WHAT IS INCLUDED
Batch timings, fees, faculty, location and scholarship rules answered on WhatsApp in seconds, in English, Hindi or Hinglish.
Families pick a demo slot; the counsellor and the branch get the booking with a summary of the enquiry.
Polite reminders before and after the due date with a payment link, stopped automatically once paid.
Attendance, test results and schedule changes sent to parents as utility messages.
AI tags each enquiry by course, branch and urgency and assigns it to the right counsellor in your CRM.
Daily enquiries, demos, enrolments and fees pending, sent to the owner on WhatsApp.
What it costs
WHATSAPP COSTS IN INDIA
Two parts: our one-time build, and Meta's per-message charges paid through your WhatsApp provider. Meta list rates for messages to Indian numbers, last verified 6 Nov 2026:
| Message type | Meta list rate (India) | When it applies |
|---|---|---|
| Marketing template | ₹0.8631 per delivered message | Every delivery |
| Utility template (reminders, updates) | ₹0.1150 per delivered message | Every delivery, including inside the 24-hour window since 1 Oct 2026 |
| Service reply | First 1,000 per number per month free, then the utility rate | Since 1 Oct 2026 |
Example: an institute with 1,200 enquiries a month, 3,000 service replies and 1,500 fee and attendance updates pays Meta roughly (2,000 × ₹0.115) + (1,500 × ₹0.115) ≈ ₹400 before GST. Your WhatsApp provider adds its own platform fee, and 18% GST applies. See the full WhatsApp cost guide.
Built with
THE LONG VERSION
Built for parents, students and counsellors.
Many students are under 18, so we design flows around parents: parent numbers, clear consent wording, and messages that respect what India's DPDP rules will require for children's data from May 2027. The bot answers course questions only and never pressures families.
Counsellors get each enquiry with a short AI summary (class, subject, budget, preferred batch), so the first call is useful. Fee reminders and attendance or test-result updates go out on schedule as utility messages, which cost far less than marketing messages.
Selected work
WORK WE'VE SHIPPED
How it works
FROM FIRST CALL TO LAUNCH
- 01
Map
A free call and a walk-through of your current process: where enquiries arrive, who replies, and where things get stuck.
- 02
Plan
A written plan listing what to automate, in what order, with the tools involved and a fixed quote.
- 03
Build and test
We build the workflows in a test environment and run real examples through them before anything goes live.
- 04
Launch and support
We switch it on, train your team, document every workflow and stay on for two weeks. A support plan is available afterwards.
FAQ
COMMON
QUESTIONS
Instant enquiry replies with lead capture start at ₹15,000. Enquiry, demo booking, fee reminders and parent updates together usually fall in our Growth range from ₹40,000. See pricing.
Yes, with care: we message parents, collect only what admissions need, add consent wording and limit who can see the data, in line with India's DPDP rules.
Yes. It asks which area or branch the family prefers and routes the enquiry and demo booking to that centre.
Reminders are short, polite and stop as soon as the fee is paid. You control the schedule and wording.
If the software has an API or export, yes. Otherwise we connect to Google Sheets or your CRM.
Let's talk
Let's talk about your project
Free 30-minute call. We will tell you what is possible, how long it takes and what it costs. No pitch.
Free 30-minute call · No obligation · Reply within 45 minutes (Mon–Sat, 10am–8pm IST)